GW H-1B Sponsorship

The International Services Office is excited to partner with you to host and welcome new international faculty and scholars to GW!

Based on the feedback we received from various GW departments and their international employees, we recently redesigned the H-1B sponsorship application process to increase transparency, efficiency, and support.

In addition to transitioning to a paperless process, departments now have more access to direct communication with outside legal counsel, so they can be more informed every step of the way.

1. Overview
2. Eligibility
3. Application
4. Next Steps
5. Fee Payment
6. Processing Times
7. Questions?



Overview

The H-1B is a temporary (nonimmigrant) visa intended for highly educated foreign professionals to work in specialty occupations requiring at least a bachelor’s degree or the equivalent. The H-1B visa sponsorship of a potential H-1B employee must be petitioned for by the host employer.

For more information about the H-1B visa category, please explore the following websites: 



Eligibility

Please review the Office of the Senior Vice President and General Counsel's H-1B sponsorship policy to determine a position's eligibility for the H-1B nonimmigrant visa: 

GW Sponsorship Policy PDF

If your department has a position that is eligible for H-1B sponsorship, and the position has been approved by the department chair, your department may submit an application for H-1B sponsorship of that position. 
 


 
Submit an Application

Step 1: Download Request ISO Gateway Access PDF below. 

Step 2: Follow Request ISO Gateway Access PDF instructions to enter and submit the electronic application via ISO Gateway.

Request ISO Gateway Access  

Submission Guidelines:

  • Electronic submissions only. Any hard copies submitted to the ISO will be shredded.
  • Please review documentation for completeness prior to submission to ensure rapid processing.
  • Each application must be submitted for the correct employment position. Applications submitted for ineligible positions will not be considered.
     


Next Steps

After your department submits an application for H-1B sponsorship to the ISO, you will receive a confirmation email from our team.

Outside legal counsel will contact you to initiate the next step and request follow-up information, if necessary.



Fee Payment

As soon as possible after submitting the complete application to the ISO, request official GW checks from Accounts Payable to cover USCIS filing fees. See below for guidance from Accounts Payable regarding how to request checks. Please contact them directly if you have questions.

Homeland Security

When submitting requests for Homeland Security filing fees to Accounts Payable, use the payment request form for each check needed. Include a screen-print from the U.S. Citizenship & Immigration website or other viable documentation to support the requested payment amount and the payment remittance address. Identify any special handling instructions, such as “hold for pickup” by (name of GW employee who will be picking up the check) and his/her contact information in the “Message to Accounts Payable” section of the payment request form. Please submit the completed and approved payment request form with the appropriate screen-prints to AP using the online submission process https://accountspayable.gwu.edu/invoice-submission-1. Each request can be sent as a priority by marking the Priority section of the submission form as “high”. This will heightened AP’s awareness of this critical payment. Please do not overuse the priority. Use it judiciously, as it should only be used for time-sensitive, business critical payments.

When submission successfully occurs, the requester will receive a Remedy ticket number. The status of the submission will be updated when the invoice is processed by AP. When this occurs, the user will receive an email indicating the invoice is processed and will be paid when the payment terms are met. 

McCandlish Holton

McCandless Holten is an active supplier within Oracle/EAS. Therefore, no issue should occur when submitting invoices from McCandlish Holton to AP for payment processing. Each invoice should be submitted with a completed and approved payment request form to AP using the online submission process https://accountspayable.gwu.edu/invoice-submission-1. Each request can be sent as a priority by marking the Priority section of the submission form as “high”. This will heightened AP’s awareness of this critical payment. Please do not overuse the priority. Use it judiciously, as it should only be used for time-sensitive, business critical payments.

When submission successfully occurs, the requester will receive a Remedy ticket number. The status of the submission will be updated when the invoice is processed by AP. When this occurs, the user will receive an email indicating the invoice is processed and will be paid when the payment terms are met.

Submission to ISO Guidelines:

  • Only official GW checks will be accepted.
  • All checks must be submitted at the same time.
  • Each check must include the prospective employee’s full name.
  • Address checks to “ATTN: Chnetta Saunders” at the International Services Office, there have been problems with checks being stolen that did not go directly to the Office Manager.
  • The ISO is not responsible for checks that are lost or stolen when submitted any other way.



Processing Times

The H-1B petition process is long and complex, involving the ISO, the academic department, outside legal counsel, the Department of Labor, and USCIS. Minimum lead time is two (2) months.

The GW host department must submit all requested materials to the ISO at least three (3) months before the requested employment start date.

Government Processing Times:



Questions?

Contact Jennifer Donaghue, Director of the International Services Office, at [email protected]